At Captic Client Services, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our visa processing, immigration, and business consulting services.
1. Information We Collect
To provide you with accurate visa assessments and effective business consulting, we must collect certain personal and corporate information. This may include:
Basic Contact Information: Name, email address, phone number, and physical address.
Sensitive Personal Information (Visa Services): Date of Birth (DOB), nationality, marital status, passport details, employment history, and other details strictly necessary for your visa application.
Corporate & Financial Information (Business Consulting): Company name, business plans, financial statements, tax identification numbers, corporate structures, and any proprietary business data you share with us for consulting purposes.
2. How We Collect Your Information
We collect information directly from you when you:
Fill out our intake forms or contact forms on our website.
Communicate with us directly via email, phone, or video consultation.
Provide personal documents for your visa application or corporate documents for business consulting.
3. How We Use Your Information
We use the information we collect strictly for business and service-related purposes, including:
Visa Processing: Assessing your eligibility for specific visas and preparing, reviewing, and submitting official immigration and travel paperwork on your behalf.
Business Consulting: Developing business strategies, assisting with company formation, analyzing financials, or providing tailored market advice.
Client Communication: Updating you regarding your application status, project milestones, appointments, and required documentation.
Administration: Sending you administrative information, such as invoices, contracts, or updates to our terms and policies.
4. How We Share Your Information
We do not sell, rent, or trade your personal or corporate information to third parties. We only share your information in the following circumstances:
Government & Immigration Authorities: We will share your necessary data with official government bodies (e.g., immigration departments, embassies) solely for the purpose of processing your visa application.
Business & Financial Partners: If required for your consulting services, we may share information with corporate registries, financial institutions, or legal partners, but only with your explicit consent and to execute the services you requested.
Service Providers: We may share your data with trusted third-party tools that help us operate our business, such as our website host and secure data management systems. These providers are bound by their own strict privacy agreements.
Legal Obligations: We may disclose your information if required to do so by law or in response to valid requests by public authorities.
5. Data Security & Confidentiality
We implement reasonable and industry-standard security measures to protect your personal and business information from unauthorized access, disclosure, alteration, or destruction. We treat your proprietary business plans and financial data with strict confidentiality. (Note: Specific confidentiality terms for business consulting clients may be further outlined in a separate Client Service Agreement or Non-Disclosure Agreement). However, please be aware that no method of transmission over the internet or method of electronic storage is 100% secure.
6. Your Data Rights
Depending on your location, you may have the following rights regarding your personal data:
Access: You can request a copy of the data we hold about you.
Correction: You can ask us to correct any inaccurate or incomplete information.
Deletion: You can request that we delete your data, subject to any legal or government record-keeping requirements we are obligated to follow as immigration and business professionals.
To exercise any of these rights, please contact us using the information provided below.
7. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top.
8. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us at:
Captic Client Services LLC
privacy@capticgroup.com
Last Updated: April 28, 2026